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Metadata and reporting requirements for environmental and biodiversity related reports

1. Introduction

Purpose

This document outlines metadata requirements for environmental and biodiversity related reports. The goal is to ensure alignment with Equinor requirements and our data delivery standards. These standards aim to facilitate robust environmental accounting and reporting.

Scope

This document covers the metadata that shall follow reports either delivered as the sole delivery or where the report is a partial delivery.

2. Meta data requirements

The Metadata ensures automated upload to Equinor internal portal for environmental and biodiversity related reports.

Please refer to the Data delivery guidelines mentioned here: External User Guide - SSU Documentation - for external Vendors

Note: The metadata requirements described below are documentation that shall follow the report’s properties, not delivered as part of the document content itself.

Metadata requirements Detailed document type specifications
County
Project/Asset name
PL-number (not mandatory) If relevant
EQ-number (not mandatory) If relevant
Report name
Region Example: Established offshore regions, county or other geographically named areas
Geographical location Latitude and longitude in decimal degrees (8 digits)
Type of document/report 1. Authority required monitoring in vicinity of Equinor offshore installations
2.Environmental impact assessments (multi choice)
• Terrestrial 
 • Freshwater 
• Marine 
• Noise 
• Climate 
• Recreational 
• isheries 
• Industry 
• Economy
• Other  
3. Monitoring performed in vicinity of onshore plants  
4. Presence of marine mammals and noise measurements from Equinor infrastructure 
5. Visual and acoustic seabed surveys 
• Baseline 
• post drilling/installation
6.Other environmental reports
Survey year
Vendor


2.1. Complete Guide to Adding Custom XMP Metadata to a PDF

You can use the following sample XMP content. Save it as
‘custom_metadata.xmp’.

<?xml version="1.0" encoding="UTF-8"?>
<x:xmpmeta xmlns:x="adobe:ns:meta/">
    <rdf:RDF xmlns:rdf="http://www.w3.org/1999/02/22-rdf-syntax-ns#"
             xmlns:custom="http://example.com/custom-namespace/">
        <rdf:Description rdf:about="">
            <custom:country>Country Name</custom:country>
            <custom:projectName>Project Name</custom:projectName>
            <custom:plNumber>PL Number</custom:plNumber>
            <custom:eqNumber>EQ Number</custom:eqNumber>
            <custom:reportName>Report Name</custom:reportName>
            <custom:region>Region Name</custom:region>
            <custom:geographicalLocation>Geographical Location</custom:geographicalLocation>
            <custom:documentType>Document Type</custom:documentType>
            <custom:eiaoptions>EIA Options</custom:eiaoptions>
            <custom:seabedsurvey>Seabed Survey Details</custom:seabedsurvey>
            <custom:surveyYear>2023</custom:surveyYear>
            <custom:vendor>Vendor Name</custom:vendor>
        </rdf:Description>
    </rdf:RDF>
</x:xmpmeta>

Explanation of the Custom Fields:

custom:country: The country related to the project.

custom:projectName: The name of the project.

custom:plNumber: The PL number.

custom:eqNumber: The EQ number.

custom:reportName: The name of the report.

custom:region: The region associated with the project.

custom:geographicalLocation: Specific geographical location details.

custom:documentType: Type of the document.

custom:eiaoptions: Environmental Impact Assessment options. (Required when Environmental Impact Assessment is selected in Document Type)

custom:seabedsurvey: Details about the seabed survey. (Required when Visual and acoustic seabed surveys is selected in Document Type)

custom:surveyYear: The year of the survey.

custom:vendor: The name of the vendor.


2.2 Steps to Upload XMP Metadata to a PDF

Using Adobe Acrobat Pro

  1. Open Adobe Acrobat Pro:

    Launch the application on your computer.

  2. Open Your PDF:

    Go to File > Open and select the PDF file you want to add metadata to.

  3. Access the Additional Metadata:

    Click on File > Properties.

    Click on the Additional Metadata button.

  4. Import the XMP File:

    In the Additional Metadata dialog, look for an option to import or add XMP metadata.

    Navigate to the location where you saved your .xmp file.

    Select the file and import it.

  5. Save the PDF:

After importing the XMP metadata, click OK to close the dialog.

Save the PDF by going to File > Save.

3. Reporting Format and Delivery Requirements

This section outlines the report naming convention, delivery location and report content.
If relevant, also country specific requirements shall be applied in addition to the specified format.

The reports are to be delivered in accordance with the following file naming convention: 

<Asset>_<Survey Type>_<Vendor>_<Contract No>_<Date>
Example:

Åsgard_Environmental Impact assessment_Fisheries_IMR_4502836398_2017-05-31

Report:

  • Include objectives, methods, findings, and geospatial visualizations.
    Deliver in PDF format.